Hire the AI agent before you hire the next admin.

Do the math on your own business:

• Hours your team spends every week on copy-paste, chasing, and reporting. Multiply by 52.
• What one more admin or coordinator costs you a year, all in: salary, taxes, training, turnover.
• What one dropped lead or missed follow-up is worth. Now count how many happen a month.

That's what doing nothing costs. Every month you wait, you pay it again.

Step 1: The Paid Audit ($5,000, about 2 weeks)

Interviews with each department head, screen walkthroughs, and a full inventory of your tools. You get a written roadmap, a job description for your AI agent, and your build price before anything is built. Required before any build.

Step 2: The Build ($10,000, about 4 to 6 weeks)

• Your agent workspace, set up in your name.
• Your tools connected safely, with invites and delegate access only.
• Your SOPs rewritten so an agent can follow them step by step.
• Your top workflows from the audit built, tested, and running.
• Human approval on anything client-facing or involving money.
• Permissions and usage caps set.
• A live launch session with your team, and a one-page team guide.
• A named owner on your side, trained to manage the agent.
• Daily check-ins your first week live.

Step 3: The Retainer ($3,000/mo, six-month minimum)

• A weekly check-in call.
• Fixes when your tools or processes change. (They will.)
• SOP and instruction updates.
• New small workflows within your existing departments, scoped with you each month.
• A monthly report: what the agent did, what we fixed, hours saved against your baseline, a software cost review, and what's next.
• A quarterly roadmap review.
• Email or chat support, with replies within 1 business day.

Every business is different. The audit decides. These are the kinds of work an agent can take over:

• Front office and customer service: inbox triage, scheduling, reminders, follow-ups drafted for approval.
• Sales: lead follow-up, CRM updates, quote drafts, pipeline reports.
• Operations and dispatch: job and crew coordination, checklists, status updates across tools.
• Admin and back office: data entry between systems, filing, onboarding paperwork.
• Billing support: invoice reminders and receivables reports, drafted for a human to approve.
• People ops: new hire checklists, attendance tracking, answering "how do we do this?" from your SOPs.
• Marketing ops: review requests, reporting, content drafts.
• Management reporting: daily and weekly numbers, delivered on schedule.

It can take over a role's workload, not its decisions: coordinator, office admin, dispatcher support, reporting analyst, assistant to the owner. What you do with the time is your call. Staffing decisions are always yours.

• Paid audit first: $5,000, one-time.
• Six-month minimum on the retainer, then month-to-month with 30 days notice to cancel.
• First six months, all in: $28,000 ($10,000 setup plus 6 x $3,000), plus the audit and AI platform software.
• AI platform software is billed separately and estimated in your audit.
• Setup payment terms: checkout charges your setup fee plus your first month today ($13,000), then $3,000/mo each month.
• Your tier is set by staff count. Medium (25 to 75 staff) is $15,000 setup plus $5,000/mo.

• Typical scope: one or two departments.
• Typical build length: about 4 to 6 weeks (estimate).
• Good fit: a single-location home service company, a small agency, or a one-office electrical contractor.

Agents get better with tuning. Your tools change. Your SOPs change. Your team finds new things for it to do. The first months are where an agent goes from "works" to "dialed in." Six months gives it a fair shot, and gives you real before-and-after numbers.

• Workflows or departments not in your audit roadmap (quoted separately).
• New departments, new locations, or major new builds after launch (quoted separately).
• Custom software development or new apps.
• AI platform software costs.
• Staffing decisions or HR advice.

We won't make up numbers. RevOpsFlow runs this same model internally, with agents that follow our own SOPs. We sell what we use.

• Owner-led businesses under 25 staff.
• 5 to 15 tools that don't talk to each other.
• Lots of repetitive ops: scheduling, follow-ups, data entry, reporting.
• Home and field service, commercial service, multi-location trades, specialty retail, and agencies.
• You're about to hire for admin or ops work, and you want to try the agent first.
• Someone on your team can own the agent.

• Anyone who wants guaranteed headcount cuts or guaranteed results.
• Businesses that won't do the audit first.
• Teams that won't give safe, invite-based access to their tools.